HAP Award Entry Guidelines


Important! Please note the following requirements for qualification.

  • The HAP Award entry must be postmarked or submitted online no later than March 1, 2009.
  • All entries must be submitted with the official  application form  and mailed in or submitted via the online form.
  • The identity of the county must not be included anywhere within the entry itself, only on the cover page. This is to insure impartiality.
  • The complete description must not exceed four (4) pages or 350 words in each section of the online application.
  • The entry must not include collateral materials (brochures, fliers, posters, etc.).

Eligibility


Only County Alliances and RPS/MSS groups are eligible for award consideration. Eligible projects must have been held and completed between March 1, 2008 and February 28, 2009. If the project was conducted in coalition with another group(s), the project must have been initiated by or have had major involvement of the County Alliance or RPS/MSS group. A project that has won a HAP Award cannot be resubmitted within 3 years of the win unless the project has been changed in some capacity or a new component has been added. Alliances can not win a HAP Award in the same category two years in a row.

Entry Deadline

All entries must be postmarked or submitted by March 1, 2009. Winners will be notified in April.

Judging Process

The HAP Awards Judging Committee is composed of five AMAA members including the secretary, heatlh promotion chair, immediate past president, and two board members.  The entries are judged based on the written project summary that is submitted.  The summary should contain the following:
  • Goal description: Were the goals clearly stated? Were the goals met?
  • Project summary: Summarize the details of the project including but not limited to the following criteria:
             - Was the project unique, innovative or creative? Please describe
             - Did it provide a new solution to a time worn problem?
             - How did the community and/or target audience benefit?
             - How did this impact the Alliance and its members?
             - Was this a collaborative effort?
  • Provide budget and donation summary. Were there any co-sponsors involved?
Decisions are based ONLY on the project description; please do not refer to attachments (i.e. press releases, news features, posters, etc.) in your description. To maintain fairness, all entries are blinded and coded; please do not refer to your Alliance in the project description by name, county, city or state.   

HAP Award Categories

Each county may submit only one program or project per category. However, the same project may not be submitted in more than one category.

Community Service/Health Education 
Two projects will be awarded in this category.  Community Service and/or Health Education projects provide a health-related service in the community, and/or educate and bring awareness to a certain population on a particular topic. Examples: health screenings, in-school progrmas, health fairs, forums, workshops, public relations, etc.

Fundraising
One project will be awarded in this category. Projects will NOT be judged on the amount of money raised. Instead, projects should reflect efforts to plan and implement the fund-raiser. Examples: dances, dinners, races, grant programs, benefits, etc.

SAVE

One project will be awarded in this category. SAVE/SAVE Today projects support the national Stop America's Violence Everywhere or SAVE program. Examples: SAVE vigils, Faux Paw, shelter programs, Hands Are Not For Hitting, etc.

Project Description

Please provide the information listed below. Limit descriptions to one page per section or 350 words per section online. Please type and double-space each page. Use the completed Entry Form as your cover page. Judges will refer only to your project description when reviewing your entry. Please do not refer to attachments or the name of your Alliance in the project description.

Project Summary
Provide an overview of your project, your target audience, highlights of the project, your budget, funds, donations and whether or not any co-sponsors were involved.

Description of Goals
Briefly outline the project’s goals, what planning was involved, and who was responsible for the implementation of the goals.

Impact of Project
Describe and evaluate ways in which your project met its goals and highlight all areas of success.

Submission Process

Apply now online or by mail.

All entries must be postmarked or submitted by March 1, 2009. Please send your completed HAP Award Entry Form and Project Description to:

American Medical Association Alliance, Inc.
515 North State Street, 9th Floor
Chicago, IL 60610
Phone: 312/464-4470
Fax: 312/464-5020
E-mail: AMAA@ama-assn.org